Job Details

UTKCG - HR Specialist - Facilities Services

Position Number: 6076277
Location: Chattanooga, TN
Position Type: Human Resources

UTKCG - HR Specialist - Facilities Services
Knoxville, TN, United States

Job Identification: 2113
Job Category: Student
Posting Date: 03/28/2025
Job Schedule: Full Time
Locations: 1331 Circle Park, Knoxville, TN, 37996, US (On-site)

Job Description
The University of Tennessee's Career Gateway is looking to fill the temporary assignment of HR Specialist with Facilities Services. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Each assignment has differing pay rates, work schedules, and lengths of assignments. The length of assignments is subject to change. Please see the job specifics below and if you have any questions, please email careergateway@utk.edu.

Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.

Length of Assignment: Approximately 6 months

Work Schedule: Monday-Friday 8AM-5PM

Rate of Pay: $21.00/Hour

The position occupant assists Facilities Services HR personnel in providing staffing services for over 675 employees. The position occupant may assist in the preparation of reports on staffing levels, career path progression and eligibility, employee certification requirements and eligibility, employee leave balances, and payroll expenditures for the FS Division Directors' and employees' planning purposes. This role will assist with maintaining departmental personnel records, ensuring confidentiality and discretion in all interactions.

Responsibilities

Assists with specialized administrative duties accomplishing and coordinating the Human Resources (HR) and timekeeping functions on behalf of the FS Department directors, supervisors and over 675 staff personnel.
Performs staffing services for employees to include coordinating performance review evaluations, accomplishing position, personnel changes, leave applications, promotions, and other personnel actions as required.
Will assist with employee on-boarding and providing policy information to new employees
Position occupant prepares or assists in developing reports on staffing levels, career path progression and eligibility, employee certification requirements and eligibility, employee leave balances, and payroll expenditures for the FS Departmental and employee planning purposes.
Will assist in the maintenance of departmental personnel and payroll records
Maintains confidentiality and discretion; positively represents the FS Department by ensuring a professional and cordial working atmosphere
Assists with processing bi-weekly timekeeping reports as necessary
Process leave balance requests, leave of absence, paid parental leave and Family Medical leave.
Assist supervisors and workers with questions and concerns about pay and leave with the guidance of FS HR personnel

Skills:

Excel
Administrative
Computer skills
Customer service
Detail oriented
Time management skills
Organizational skills
Interpersonal skills

Qualifications
Education: High school diploma or GED

Experience: One (1) year of office experience

Other Qualifications:

Excellent interpersonal and listening skills and the ability to calmly manage stressful situations.
Proven ability to be equitable, confidential and consistent in applying policy.
Must be flexible and adaptive to changes in the work environment and be able to work harmoniously and maintain effective working relationships internal and external to the FS Department and present a highly professional presence as a representative of the FS Department.
Excellent organizational skills.
Must be a detail-oriented person.
Proficient in Microsoft Office (Word, Excel, Outlook).
Self-motivated with the ability to take initiative and move ahead without constant supervision.
Valid Driver's license

About Us

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/2113/?mode=location