Job Details

Director of Facilities and Safety
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Position Number: 5417254
Location: Hillsborough, CA
Position Type: Facilities Management

Director of Facilities and Safety

Job Location
Crystal Upper School - Hillsborough, CA

Position Type
Full-Time

Education Level
4 Year Degree

Salary Range
$120,000.00 - $160,000.00 Salary

Travel Percentage
Negligible

To apply, visit: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=122803&clientkey=4E25086C16A854DAA21D0C9C64D6DBB0

Description
Located in the San Francisco Bay Area, Crystal Springs Uplands School is a 6-12 co-educational, independent day school located on two distinct campuses in Hillsborough and Belmont, CA with 125 employees. Our deeply connected culture and community celebrates scholarship, strives for balance, and fosters inclusion. The Professional Adult Community (PAC) is an experienced, collaborative group of employees who are committed to the mission and core values of the school. Crystal is full of kind, curious learners (adults and students alike) who are passionate about the school's mission of transformative teaching and meaningful connections. We are committed to the work required to create more equitable systems and foster inclusive environments so that all members of our community can thrive together.

MISSION STATEMENT

Through transformative teaching and meaningful connections, we empower kind, curious learners to thrive together.

CORE VALUES

We Celebrate Scholarship - The foundation of Crystal is academic excellence.

We Seek Growth Challenges - Our culture says try it.

We Foster Kindness & Inclusion - Crystal is a caring and diverse community.

We Strive for Balance - A holistic approach to well-being is integral to our mission.

We Engage with Enthusiasm - With unbounded spirit, we give our best effort every day and pay it forward to our community.

We Lead with Humility - Being grateful and open-minded, we pursue lifelong learning.

The ideal candidate will have experience working in dynamic settings serving multiple constituents. A successful candidate in this position will:

Share a commitment to upholding Crystal's core values and working in an inclusive school environment

Work collaboratively with colleagues and engage effectively with all constituents

Bring robust organizational, technological, and communication skills

JOB SUMMARY

Crystal seeks a full-time exempt (1.0 FTE, 12-month) Director of Facilities and Safety (DoFS). The Director of Facilities and Safety works in concert with the entire Crystal Springs Uplands School community and facilities staff to maintain and enhance the physical plant of the school and the safety of people on both campuses. Furthermore, the Director of Facilities and Safety provides varied support to all constituencies within the Crystal community. These constituencies include but are not limited to faculty, administrative staff, parents/guardians, vendors, and students. The Director of Facilities and Safety is a hands-on position that requires both completion of work and management of work performed by others.

Key Job Competencies

Critical Thinking/Problem Solving: Analyzes and integrates trends and patterns based on diverse information and perspectives to determine the root causes of problems, identify the best course of action, and prioritize efforts. Develops new insights and formulates creative solutions, considering the impact and implications of recommendations in the context of overall vision, goals, and objectives.

Decision-Making: Generates and evaluates alternatives before making a decision or taking action, considering the risks associated with each option and selecting the option that has the best balance of risk and reward, encouraging input from others when it is appropriate, standing by decisions without reconsidering unless information or circumstances make it necessary to do so, and evaluating the effectiveness of decisions after they have been made.

Quality Results: Ensures high quality results on projects/tasks, meets deadlines, and attends to details. Takes responsibility for the quality of work and achieves results with little oversight.

Project Management: Ability to lead and execute multiple complex projects to achieve goal attainment by prioritizing activities, assigning responsibilities in accordance with capabilities, monitoring progress, and evaluating impact.

Communication: Exceptional ability to articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills, as well as deep listening skills to gain understanding.

Emotional Intelligence: Demonstrates high levels of self/social awareness, self-management, empathy, and curiosity.

Relationship Management: Positively collaborates and builds/maintains authentic and trusting relationships. Demonstrates high levels of discretion and confidentiality.

Personal Growth: Demonstrates commitment and curiosity to ongoing learning and development

Qualifications
Essential Functions

Manage all facilities and grounds maintenance and enhancement on both campuses including fire protection, security, mechanical, electrical, plumbing, custodial, landscape, hardscape, hazardous waste streams, utilities, kitchen equipment, emergency systems, van shuttle fleets, and structures.

Manage the work order system to ensure work orders are fulfilled in a timely and efficient manner; creates work orders and ensures work order progress and status updates are communicated to requestors timely. Performs completion of work orders as needed.

Plan, forecast and execute deferred maintenance through continual strategic prioritization.

Oversee summer maintenance, construction, preventative maintenance, repairs, cleaning, Crystal vehicles, and capital projects.

Supervise and oversee outsourced maintenance services such as janitorial, pest control, vending, landscaping and HVAC.

Manage and evaluate all facilities-related service agreements.

Ensure compliance with contractual agreements and budgetary restrictions by outside vendors.

Periodically review and renegotiate vendor contracts including RFPs for new contracts. Obtain multiple vendor quotes for capital and deferred maintenance projects ensuring cost effectiveness and quality control.

Work closely with the CFOO on budgeting, planning, and scheduling of maintenance and capital expenditures; manages assigned budgets and provides analysis as needed.

Obtain bids and finalize contracts for all capital facilities projects.

Develop work schedules for outside vendors so as to not interfere with the educational program.

In coordination with the CFOO, develop and coordinate safety and emergency action programs and procedures for both campuses

Coordinate with the Director of Operations and local first responders on routine Emergency Drills

Lead Facilities, ERT, and Security teams in the event of an emergency.

Oversee van driver training for all personnel.

Oversee key issuance policies and coordinate with the Director of Operations as needed on key distribution.

Ensure compliance with governmental physical plant-related requirements such as fire protection, ADA regulations, and elevator mechanics.

Oversee Crystal drawing archive (hard and soft copy) library

Create/edit drawings as needed

Oversee event setups and coordination

Maintain the Crystal banner inventory and postings

Liaise with CFOO, Head of School, Board of Trustees and relevant contractors on long-term facilities planning and build-outs, including the Mansion Renovation project (for School Year 2025-26)

Evaluate and implement new technology methodologies in the facility field

Manage, maintain and certify Crystal safety equipment

Oversee EPA and hazardous waste streams

Ensure that sites and staff are compliant with CAL/OSHA/EPA as well as other applicable codes/regulations

Manage the AHERA report and compliance

Maintain confidentiality at all times

Uphold Crystal's core values

Foster an inclusive school environment

Supervisory Responsibilities

Supervise and manage facilities staff executing their duties such as preventive maintenance, work order completion, event set-up/tear down, and van shuttle maintenance and driving

Supervise, mentor, and evaluate all direct reports

Complete written performance reviews on a regular basis

Manage daily work schedules

Assist team in prioritizing duties

Oversee attendance and coverage of team duties

Oversee work order progress and relevant communication with affected constituents

Review and adjust team job descriptions on an ongoing basis

Train and build facility staff expertise

Required Education, Certifications, and Work-Related Experience

Five years of proven facilities management experience

Bachelor's degree

Five years of construction and project management experience

Operational knowledge of Google Suite, MSWord, MSExcel, and/or Crystal work order system

Preferences

Credential in Facilities management such as CFM or CEM

5 years of experience directly managing staff

Experience working in a school setting

Bilingual in Spanish

Physical Requirements and Work Environment

Able to work in a dynamic environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts

Able to climb stairs

May work at a desk and computer for extended periods

Manual dexterity

Ability to lift 50 pounds and move 100 pounds with hand truck or dolly

Travel Required

Light travel between the Middle School and Upper School campuses, as needed. Attend required school-sponsored events as needed.

Affirmative Action/EEO Statement

Crystal Springs Uplands School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Other Professional Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties as assigned to the Essential Functions, responsibilities, and activities may change at any time with or without notice.

Salary and Benefits

This is a full-time, exempt, 1.0 FTE (40 hours/week), benefits-eligible, 12-month administrative staff position, and the annual salary is commensurate with experience within the range of $120,000 - $160,000. The recruitment period will remain open until sufficient resumes have been received and may close at any time a sufficient pool of highly qualified candidates has been established. First consideration will be given to individuals that apply between June 25, 2024 through July 9, 2024. Second consideration will be given to individuals that apply between July 10, 2024 through July 24, 2024. The ideal start date for this position is August 1, 2024.